Research Contracts Specialist (remote)

Date: Nov 19, 2023

Location: Naples, FL, US, 34108

Company: Arthrex

Requisition ID: 58209 
Title: Research Contracts Specialist (remote) 
Division: Arthrex, Inc. (US01) 
Location: Naples, FL 









**This position is based in Naples, FL. Remote for the right candidate. If remote, travel to HQ is required for one week every quarter**


Arthrex Inc. is a global device company and a leader in new product development and medical education in orthopedics. Arthrex is actively searching for a Research Contracts Specialist. Join our talented team at a global medical device company focused on Helping Surgeons Treat Their Patients Better.


Main Objective:


Supports Orthopedic Research Department operations and study teams to facilitate research agreement review, monitoring, and execution.


Essential Duties and Responsibilities:


  • Liaison between Legal and ORD for all department-related Study Agreements, NDA’s, MTA’s, etc.
  • Facilitates research specific details of Agreement in conjunction with ORD team (i.e., Protocol, Budget, Milestones, and Product).
  • Facilitate operational details of the Agreement (i.e., DocuSign Signatures, Database Management, AP set up/Payments).
  • Serve as a liaison with the institutions, and ORD team to ensure ORD agreements are processed appropriately.
  • Supports and ensures required documentation for vendor account setup and research payment reporting is accurate and on file prior to the initiation of ORD agreements.
  • Supports ORD team in budget negotiations with institutions in accordance with the study objectives, milestones, and institutional procedures.
  • Support in ORD agreement budget and/or milestone revisions proposed by institutions and facilitates revisions based on ORD practices and procedures.
  • Manage proper lifecycle database management of ORD agreements from inception through to execution.
  • Support internal stakeholders to provide accurate and timely research agreement-related information and metrics to support institutional initiatives, reviews and audits.
  • Follow established processes pre and post-execution to ensure metrics and tracking, compliance, document harmonization, and timely execution of ORD agreements.
  • Consult with stakeholders and partners to solve simple and complex problems related to research studies and applies knowledge of applicable regulations, internal policies and procedures, and logistics requirements of conducting research.
  • Develop positive working relationships with ORD, physicians, sites, vendors, hospital departments, other internal staff and external entities in order to drive contracting process toward final execution.
  • Employ project management principles, problem-solve and independently prioritize in order to effectively manage high volume pending agreement caseload.
  • When appropriate, raise agreement needs and liaise between Arthrex Legal department, research teams and other internal stakeholders to facilitate resolution.
  • Responsible for ORD agreement related work instructions and processes.


Education and Experience:


  • Bachelor’s degree required. Focus in healthcare, or research-related field is preferred.
  • Three years' experience working in biomedical research, healthcare/medical programs and services, private research institution, and/or within a federal agency required.
  • Two years’ experience negotiating clinical study budgets. Sponsor experience preferred.
  • Knowledge of research administration and understanding of research regulations and requirements is required.
  • Comprehension of various types of Research Studies and obligations of site and sponsor perspectives, including, but not limited to Protocol, IRB Approval, Monitoring, Budget/Milestones, and Publications.


Knowledge and Skill Requirements/Specialized Courses and/or Training:


Strong verbal and written communication skills

Strong organizational and administrative skills, including attention to detail

Flexible and adaptable to shifting deadlines and priorities

Strong time management skills with ability to multi-task in a highly time sensitive environment

Ability to interact professionally with internal and external stakeholders

Ability to understand clinical trials and biomechanical study documents (e.g. protocol, informed consent, budget, manuals, etc.)

Ability to manage high volume work and meet deadlines required

Ability to work independently, exercise independent judgment, and to collaborate in a group setting


Machine, Tools, and/or Equipment Skills:


Experience in Microsoft Office is required.

Advanced experience in Excel is required.

Experience in contract management systems is preferred





Arthrex 2023 Benefits

  • Medical, Dental and Vision Insurance
  • Company-Provided Life Insurance
  • Voluntary Life Insurance
  • Flexible Spending Account (FSA)
  • Supplemental Insurance Plans (Accident, Cancer, Hospital, Critical Illness)
  • Matching 401(k) Retirement Plan
  • Annual Bonus
  • Wellness Incentive Program
  • Free Onsite Medical Clinics
  • Free Onsite Lunch
  • Tuition Reimbursement Program
  • Trip of a Lifetime
  • Paid Parental Leave
  • Paid Time Off
  • Volunteer PTO
  • Employee Assistance Provider (EAP)



All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Nearest Major Market: Naples

Job Segment: Clinical Research, Medical Research, Orthopedic, Medical Device, Healthcare, Research