Project Coordinator - Space Planning

Arthrex, Inc. is a global medical device company and a leader in new product development and medical education in orthopedics. We are searching for a Project Coordinator for the Facilities department on our Space Planning team at our Naples campus. The Project Coordinator is primarily responsible for managing assigned projects and tasks within the Facilities department along with overall project portfolio management. Secondarily, assists the department Manager with day-to-day departmental activity coordination. Experience in space planning or interior design projects will be a plus. Our ideal candidate will come equipped with strong attention to detail, customer service, communication and organizational skills. Join our talented team at a global medical device company focused on Helping Surgeons Treat Their Patients Better™.

Essential Duties and Responsibilities:

• Maintains space planning software with moves, adds and changes.
• Evaluates reports and determines seating needs and requirements.
• Communicates with hiring managers at all levels to coordinate seating needs.
• Gathers and dispenses needed information and updates and coordinates work throughout the project lifecycle.  Assists with global program management.
• Applies Project Management methodologies.
• Communicates program/project status to key stakeholders of overall status against constraints (scope, cost, and schedule).
• Responsible for all aspects of assigned projects.
• Assists in development of monthly departmental KPI reporting relative to project progress and business objectives.
• Creates and maintains project schedules, incoming paperwork and task lists.
• Responsible for keeping projects and programs organized and running smoothly
• Organizes meetings and team celebrations
• Keeps detailed departmental and project meeting notes/records
• Applies knowledge of business and department objectives and priorities.
• Serves as an information resource on organizational practices, policies and procedures and provides support to visitors.
• Serves as a key point of contact for other Arthrex departments and functions.
• Follows all work/quality procedures to ensure quality system compliance and high quality work.
• Multi-tasks and manages through issues proactively.

• Communicates with senior leaders and department employees – communicates verbally, in writing – and maintain confidentiality.

Education and Experience:

• Bachelor's Degree required (Business Administration or Project Management Preferred).
• 2 years of relevant work experience required
• Prior Experience in Tango a plus
• Prior experience in WorkFront a plus
• PMP, Lean, or Six Sigma certification is a plus

Knowledge and Skill Requirements/Specialized Courses and/or Training:

• Strong negotiating, influencing, and conflict resolution skills.
• Ability to build, nurture, and maintain relationships with all levels of the organization from staff to senior/executive management.
• Strong customer service skills.
• Effective task management and problem solving skills.
• Works well under pressure in a dynamic environment.
• Ability to work overtime and perform other duties, as needed.

Machine, Tools, and/or Equipment Skills:

PCs and have a command of Outlook, Excel, PowerPoint, and Word plus any additional communications equipment as needed.

Language and Communication Skills:

Ability to comprehend and apply language skills to the degree required to perform the job based upon the job requirements listed above. Ability to verbally communicate ideas and issues effectively to other team members and management. Ability to write and record data and information as required by procedures.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required sit; use hands and fingers, to handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 30 pounds.

Arthrex Benefits

• Medical, Dental and Vision Insurance
• Company-Provided Life Insurance
• Voluntary Life Insurance
• Flexible Spending Account (FSA)
• Supplemental Insurance Plans (Accident, Cancer, Hospital, Critical Illness)
• Matching 401(k) Retirement Plan
• Annual Bonus
• Wellness Incentive Program
• Free Onsite Medical Clinics
• Free Onsite Lunch
• Tuition Reimbursement Program
• Trip of a Lifetime
• Paid Parental Leave
• Paid Time Off
• Volunteer PTO
• Employee Assistance Provider (EAP)

All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other status protected by law.