Arthrex, Inc. is a global medical device company and a leader in new product development and medical education in orthopedics. Join our talented team at a global medical device company focused on Helping Surgeons Treat Their Patients Better™.

Summary Requirements:

At Arthrex, we owe our success to our people and processes. An Admin specialist is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal person for the job will be a problem solver with excellent communication skills and impeccable attention to detail. He/she will have previous experience working in an office environment, performing administrative tasks and providing support to coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

 Providing accurate information, addressing inquiries, and responding promptly to requests.

• Ensure smooth functioning of office operations by maintaining equipment, managing supplies, and conducting regular preventive maintenance.
• Enhance workflow efficiency by reviewing and optimizing standard operating procedures, including scheduling, communication protocols, and office layout.
• Collaborate with internal teams and external partners to streamline processes and accelerate task completion.
• Support the achievement of organizational objectives by maintaining high standards and promoting best practices across all administrative functions.

Essential Duties and Responsibilities

 Office Administrations

• Welcome and guide visitors and new employees, ensuring a positive first impression of the organization.
• Serve as the primary contact for office-related matters including building issues, facilities management, maintenance, and office supplies.
• Ensure the smooth operation of office equipment by performing preventive maintenance, coordinating repairs, managing inventories, and evaluating new tools and technologies.
• Manage relationships with office vendors and suppliers, including procurement and service coordination.
• Monitor and maintain inventory levels by tracking stock, anticipating needs, and placing timely orders.
• Communicate professionally via phone, email, and mail, including screening calls and messages when necessary.
• Coordinate logistics for special meetings, company events, and guest visits, including travel and transportation arrangements.
• Track and maintain records of pantry supplies, office inventory, and associated costs.
• Collaborate with the Finance team to ensure timely processing and payment of vendor invoices.
• Maintain accurate records of office assets such as workstations, laptops, mobile devices, and other equipment.
• Act as the designated Fire Safety Warden and uphold office safety protocols.
• Manage incoming and outgoing mail and courier services efficiently.
• Organize and oversee the weekly lunch program, including creative food selection and themed planning.
• Provide general support to visitors and staff, contributing to a well-organized and welcoming office environment.

 Administrative Support

•  Prepare business visa support letters for employees as and when needed, ensuring accuracy and timely submission.
• Serve as the appointed Fire Prevention and Safety Administrator, overseeing office safety protocols and compliance.
• Manage and process all office-related invoices, ensuring timely coordination with the Finance team.
• Handle all internal communications related to office updates, ensuring clear and consistent messaging across the organization.

Incidental Duties:

The above statements describe the general nature and level of work being performed in this job. They are not intended to be an exhaustive list of all duties, and indeed additional responsibilities may be assigned, as required, by management.

 Education and Experience:

•  Minimum N/O-Level education or equivalent.
• 3–5 years of proven experience in general administrative support.
• Strong background in facilities and building management.
• Demonstrated success working in multicultural teams or within multinational corporations (MNCs).
• Solid understanding of office management systems, tools, and procedures.
• Experience in overseeing office renovations or improvement projects is a plus.
• Barista skills are an added advantage.

Knowledge and Skill Requirements/Specialized Courses and/or Training:

• Able to work and communicate well with all levels of management
• Able to work independently with minimal supervision
• Able to handle information or data in strict confidence
• Meticulous with a sense of urgency
• Responsible and with an open-minded personality
• Customer-oriented mindset/attitude
• Excellent time management skills and the ability to prioritize work
• Great team player
• Willingness to learn by taking more responsibility if required
• Excellent interpersonal and customer service skills

 Machine, Tools, and/or Equipment Skills:

• Proficiency in MS Office, with exceptional knowledge of Excel and PowerPoint

• Experience with SAP & Chrome River is an added advantage

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

 Mathematical Skills

Ability to comprehend and apply mathematical principles to the degree required to perform the job based upon job requirements.

Language and Communication Skills:

• Proficiency in written and spoken English
• Ability to comprehend and apply language skills to the degree required to perform the job based upon the job requirements listed above.
• Ability to verbally communicate ideas and issues effectively to other team members and management.
• Ability to write and record data and information as required by procedures.

Adaptability:

Job requires very hands-on work as well as management skill in a rapid growth environment. Flexibility to changes is one of the keys to be successful in this position.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required sit; use hands and fingers, to handle, or feel; and reach with hands and arms.

Vision Requirements:

Visual acuity necessary to do the job safely and effectively.

Work Environment:

The area that this job is performed in general is an officele.

Internal and External Relations: 

The position maintains ongoing relationships with the employee, management team, several venders in order to support/perform duties in this position. It is required the ability to obtain cooperation and convey accurate information in a timely manner.

All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.