VMO Procurement Specialist I

Arthrex is a global medical device company and a leader in new product development and medical education in orthopedics. Arthrex is actively seeking a VMO Procurement Specialist to Participate in all functions of the Vendor Management Process for indirect procurement activities to ensure company operational needs are met, considering price, quality, and delivery to ensure continuity of supply. Join our talented team and help us stay focused on Helping Surgeons Treat Their Patients Better™.

Essential Duties and Responsibilities:

• Evaluate and onboard vendors while ensuring vendor relationships are in the best interest of Arthrex
• Facilitate vendor additions to the approved supplier list
• Evaluate and compare vendor quotes and make recommendation based on findings
• Identify savings opportunities for software purchases, renewals, areas of rationalization
• Perform ongoing review of software agreements to comply with renewal timeframes and term notices
• Maintain software license repository in appropriate tool improving the quality and reliability of the data
• Collaborate with key personnel to maintain contract resource data
• Support business areas in evaluation of goods and provide support when in negotiations
• Create purchase requests (PREQ), purchase orders (PO), and goods receipts (GR) in SAP and validate data
• Reconcile monthly American Express expenses for credit card purchases in Concur
• Follow up on PO’s not delivered by their due date, expedite as required, and update delivery date on PO
• Review / send invoices for approval and work with AP to ensure vendor payments
• Review orders for completeness, accuracy and compliance with existing policies and ensure all purchasing procedures and guidelines are followed
• Demonstrate a continual effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively with other departments to provide a quality and seamless operation
• Perform ad-hoc requests for internal customers as well as Finance Leadership
• Prepare, review, and deliver reports and analytics as needed
• Maintain documentation in continuity binder for processes within assigned area
• Identify and recommend process improvements to VMO processes
• Manage day-to-day relationship with key vendors through supporting activities including ordering and issue resolution
• Expected to display general working knowledge of procurement functions
• Gain experience in multi-tasking and prioritizing work
• Able to perform routine transaction processing and standard, repeatable monthly tasks
• Follow cost improvement/reduction initiatives

Specialized Skills

• Intermediate Microsoft Excel, PowerPoint, Visio, and Word skills
• Working knowledge of SAP ERP system
• Problem solving and analytical skills with high attention to detail

Education & Experience

• Bachelor’s degree required
• 1 year of relevant work experience required

Machine, Tools, and/or Equipment Skills:

Virtual machines and laptops. Microsoft environment. Work with standard current computer applications, including but not limited to collaboration tools, email, word processing, spreadsheets, and databases.

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Mathematical Skills:

Ability to comprehend and apply mathematical principles to the degree required to perform the job based upon job requirements. 

Language and Communication Skills:

Ability to comprehend and apply language skills to the degree required to perform the job based upon the job requirements listed above. Ability to verbally communicate ideas and issues effectively to other team members and management. Ability to write and record data and information as required by procedures.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hands and fingers, to handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. 

Vision Requirements:

Visual acuity is necessary to do the job safely and effectively. 

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The area that this job is performed in is a general office or open cubicle/workstation environment. The noise level in the work environment is usually moderate.