International Exhibit Coordinator

Main Objective:

To provide administrative and on-site support to the exhibits department, focusing on international logistics and execution. Assist with all pre-planning, onsite and post events tasks. Serve as a liaison to internal and external clients, including employees, vendors and associations.

Essential Duties and Responsibilities:

• Correspond with exhibitor appointed contractors and association meeting organizers on international exhibit requests as needed.
• Work with marketing project manager on project requests related to international exhibits activities, and assist & update marketing on changes and deadlines.
• Work with the AXIS project team and Exhibit Data Specialist on details required for of the leads app and list management.
• Post show download leads generated, run through the Denied Parties List for GTO and distribute to global team members.
• Coordinate with global partners to collect user data, conference details and focus products to update the AXIS lead system.
  • • • Assist with international payments for show orders, workshop fees and exhibit house quotes.
• Assist with creating international exhibit and workshop registrations with Cvent software.
• Manage all banner stand requests from agencies through the Business Portal. Train agency personnel on placing orders and providing detailed information involving the exhibit’s inventory.
• Help to manage an online electronic database of booth displays, including photos, descriptions and pricing and work with agencies and global partners on how to place orders and update inventory.
• Assist global and internal departments with the completion of exhibit request forms.
• Assist with additional meetings being hosted in conjunction with larger conferences and exhibits.
• Assist with payment processing for show orders and exhibit house quotes.

• Assistance with allocation of meeting card expenses, receipt maintenance and auditing and tracking.
• Maintain list of approved and preferred vendors.
• Manage travel, housing and transportation arrangements related to exhibits and OLC courses.
   
  Incidental Duties:

The above statements describe the general nature and level of work being performed in this job.  They are not intended to be an exhaustive list of all duties, and indeed additional responsibilities may be assigned, as required, by management. Approximately 10% travel is required.

Education and Experience:

• Bachelors degree preferred
• 2 years prior experience within the exhibits industry preferred
• 1 years prior experience working with international congresses/exhibits.

Knowledge and Skill Requirements/Specialized Courses and/or Training:

• Strong customer service and organizational skills; Must prove attention to details
• Strong working knowledge of Microsoft applications; Outlook, Word, Excel, and PowerPoint
• Experience managing events within the GEMS/Salesforce platform
• Ability to multi-task and prioritize multiple projects
• Excellent written and verbal communication skills
• Ability to work independently and meet deadlines
• Familiarity with CRM systems and lead integration capabilities preferred
• Proficient in one other language preferred (Spanish, Mandarin, German, Japanese and/or Portuguese preferred).
   
  Machine, Tools, and/or Equipment Skills:
  PCs, MS Office Suite
   
  Reasoning Ability:
  Ability to define problems, collects data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form, and deal with several abstract and concrete variables.
   
  Mathematical Skills
  Ability to comprehend and apply mathematical principles to the degree required to perform the job based upon job requirements. 
   
  Language and Communication Skills:
  Ability to comprehend and apply language skills to the degree required to perform the job based upon the job requirements listed above.  Ability to verbally communicate ideas and issues effectively to other team members and management.  Ability to write and record data and information as required by procedures.

All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.